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templates /invoices

Extract key data from invoices
automatically

Automate invoice processing with fast, accurate extraction of billing details, line items, and payment information from invoices for streamlined accounts payable workflows.

Invoice number
Invoice date
Due date
Payment terms
Supplier name
Invoice number
Invoice date
Due date
Payment terms
Supplier name
Invoice number
Invoice date
Due date
Payment terms
Supplier name
Supplier address
Supplier tax ID
Customer name
Customer address
Customer reference
Supplier address
Supplier tax ID
Customer name
Customer address
Customer reference
Supplier address
Supplier tax ID
Customer name
Customer address
Customer reference
Description
Quantity
Unit price
Tax rate
Line total
Description
Quantity
Unit price
Tax rate
Line total
Description
Quantity
Unit price
Tax rate
Line total
Subtotal
Tax amount
Discount amount
Total amount
Invoice number
Subtotal
Tax amount
Discount amount
Total amount
Invoice number
Subtotal
Tax amount
Discount amount
Total amount
Invoice number
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use cases

From invoices to structured billing data

challenge

Invoices contain critical billing information, but manually extracting invoice numbers, dates, line items, and totals is slow, error-prone, and doesn't scale with high volumes.

solution

Raydocs helps you instantly extract and structure invoice data, enabling faster processing, automated approval workflows, and seamless integration with accounting systems — regardless of supplier or invoice format.

Accounts payable automation
Invoice approval workflows
Expense management
Financial reconciliation
Vendor management
Compliance and audit trails
fields

Capture essential fields, customize as needed

Each template defines the most relevant fields for a certain document type, ready to use. Every field can be customized, added, or removed as needed.

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invoice
Field Name
Type
Description
Invoice Information
Group
Basic invoice details
Invoice number
Text
Unique invoice identifier
Invoice date
Date
Date the invoice was issued
Due date
Date
Payment due date
Payment terms
Text
Payment terms and conditions
Supplier Information
Group
Details about the supplier
Supplier name
Text
Name of the supplier or vendor
Supplier address
Text
Supplier's address
Supplier tax ID
Text
Tax identification number
Customer Information
Group
Details about the customer
Customer name
Text
Name of the customer or billed party
Customer address
Text
Customer's billing address
Customer reference
Text
Customer's purchase order or reference number
Line Items
List of items
List of goods or services billed
Description
Text
Description of goods or services
Quantity
Number
Quantity of items
Unit price
Amount
Price per unit
Tax rate
Number
Tax or VAT rate percentage
Line total
Amount
Total for the line item including tax
Financial Summary
Group
Totals and payment information
Subtotal
Amount
Subtotal before taxes
Tax amount
Amount
Total tax or VAT amount
Discount amount
Amount
Any discounts applied
Total amount
Amount
Total amount due
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live demo

Try out the demo

See how Raydocs extracts invoice numbers, dates, line items, and totals from invoices in seconds.

raydocs.com
Document

Invoice.pdf

Extracted just now·Completed in 35s
Invoice numberINV-2024-001
Invoice date15 Jan 2024
SupplierLotus Ltd.
Total amount$1,250.00
Due date15 Feb 2024

Available very soon

We're putting the finishing touches on our interactive demo. Stay tuned!

how it works

Say goodbye to manual data extraction

Ingest documents at scale, extract key data points, and export with ease.

Ingest
1Ingest

Drag-and-drop files, email, or sync a secure folder. Raydocs ingests unlimited files in one go.

Analyze
2Analyze

Raydocs structures each document, applies your extraction template, and captures every required data point—complete with source links and confidence scores.

Export
3Export

Export to Excel or stream the structured data straight into your analytics and business systems for instant reporting and insight.

security

Built for
privacy critical workflows

security

AES-256 encryption

EU or US data residency

Full audit trail for every document and data point

support

Backed by
responsive support

support

Personalized onboarding and template setup

Managed service by default, optional self-serve

Fast responses via Slack, email or support portal

templates

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quotes

Automate sales processing with fast, accurate extraction of quote details, pricing, and terms from quotes for streamlined sales workflows.

receipts
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receipts

Automate expense processing with fast, accurate extraction of transaction details, amounts, and vendor information from receipts for streamlined expense management.

Frequently asked questions

Does it work with scanned PDFs?

Yes—our built-in OCR technology processes scans, tables, and footnotes seamlessly.

How accurate is it?

We achieve 99%+ field-level accuracy on our benchmark set, and every extracted value displays its source for verification.

Does it handle industry-specific metrics?

Absolutely—our team will configure it to your needs.

Where is the data stored?

All data is processed and retained in EU data centres (US residency available on request).

CTA Background

Turn documents into structured, auditable data