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templates /purchase orders

Extract key data from purchase orders
automatically

Automate procurement processing with fast, accurate extraction of order details, items, and vendor information from purchase orders for streamlined procurement workflows.

Purchase order number
PO date
Expected delivery date
Payment terms
Vendor name
Purchase order number
PO date
Expected delivery date
Payment terms
Vendor name
Purchase order number
PO date
Expected delivery date
Payment terms
Vendor name
Vendor address
Vendor contact
Bill to name
Bill to address
Description
Vendor address
Vendor contact
Bill to name
Bill to address
Description
Vendor address
Vendor contact
Bill to name
Bill to address
Description
SKU or Part number
Quantity
Unit price
Line total
Subtotal
SKU or Part number
Quantity
Unit price
Line total
Subtotal
SKU or Part number
Quantity
Unit price
Line total
Subtotal
Tax amount
Total amount
Purchase order number
PO date
Expected delivery date
Tax amount
Total amount
Purchase order number
PO date
Expected delivery date
Tax amount
Total amount
Purchase order number
PO date
Expected delivery date
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use cases

From purchase orders to structured procurement data

challenge

Purchase orders contain critical procurement information, but manually extracting order numbers, items, quantities, and vendor details is time-consuming and error-prone.

solution

Raydocs helps you instantly extract and structure purchase order data, enabling faster order processing, automated inventory updates, and seamless integration with procurement systems — regardless of format or vendor.

Procurement automation
Inventory management
Vendor management
Order tracking
Budget control
Accounts payable integration
fields

Capture essential fields, customize as needed

Each template defines the most relevant fields for a certain document type, ready to use. Every field can be customized, added, or removed as needed.

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purchase order
Field Name
Type
Description
Order Information
Group
Basic purchase order details
Purchase order number
Text
Unique PO identifier
PO date
Date
Date the PO was issued
Expected delivery date
Date
Expected delivery date
Payment terms
Text
Payment terms and conditions
Vendor Information
Group
Details about the supplier
Vendor name
Text
Name of the supplier/vendor
Vendor address
Text
Vendor's address
Vendor contact
Text
Vendor contact person or phone
Billing Information
Group
Billing party details
Bill to name
Text
Name of the billing party
Bill to address
Text
Billing address
Ordered Items
List of items
List of items ordered
Description
Text
Description of ordered item
SKU or Part number
Text
Item identifier or SKU
Quantity
Number
Quantity ordered
Unit price
Amount
Price per unit
Line total
Amount
Total for each line item
Financial Summary
Group
Order totals
Subtotal
Amount
Subtotal before taxes
Tax amount
Amount
Tax amount if applicable
Total amount
Amount
Total PO amount
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live demo

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See how Raydocs extracts order details, items, and vendor information from purchase orders in seconds.

raydocs.com
Document

Purchase_Order.pdf

Extracted just now·Completed in 35s
Purchase order numberPO-120
VendorAcme Supplies
PO date15 Jan 2024
Total amount$2,500.00
Number of items5

Available very soon

We're putting the finishing touches on our interactive demo. Stay tuned!

how it works

Say goodbye to manual data extraction

Ingest documents at scale, extract key data points, and export with ease. Everything can be done via API.

Ingest
1Ingest

Drag-and-drop files, email, sync a secure folder, or use our API. Raydocs ingests unlimited files in one go.

Analyze
2Analyze

Raydocs structures each document, applies your extraction template, and captures every required data point—complete with source links and confidence scores. All accessible via API.

Export
3Export

Export to Excel or stream the structured data straight into your analytics and business systems via API for instant reporting and insight.

security

Built for
privacy critical workflows

security

AES-256 encryption

EU or US data residency

Full audit trail for every document and data point

support

Backed by
responsive support

support

Personalized onboarding and template setup

Managed service by default, optional self-serve

Fast responses via Slack, email or support portal

templates

Explore other templates

See all templates
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Automate delivery documentation processing with fast, accurate extraction of shipment details, items, and recipient information from delivery notes for streamlined logistics workflows.

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Automate invoice processing with fast, accurate extraction of billing details, line items, and payment information from invoices for streamlined accounts payable workflows.

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quotes

Automate sales processing with fast, accurate extraction of quote details, pricing, and terms from quotes for streamlined sales workflows.

receipts
Finance & Accounting

receipts

Automate expense processing with fast, accurate extraction of transaction details, amounts, and vendor information from receipts for streamlined expense management.

Frequently asked questions

Does it work with scanned PDFs?

Yes—our built-in OCR technology processes scans, tables, and footnotes seamlessly.

How accurate is it?

We achieve 99%+ field-level accuracy on our benchmark set, and every extracted value displays its source for verification.

Does it handle industry-specific metrics?

Absolutely—our team will configure it to your needs.

Where is the data stored?

All data is processed and retained in EU data centres (US residency available on request).

CTA Background

Turn documents into structured, auditable data